Receptionist (Part Time)

Colliers Dublin is a leading real estate advisor across all sectors of the Irish Market ; Capital Markets, Offices, Industrial & Logistics, Retail, Development Land, Hotels & Leisure, F&B, Residential (incl. New Homes) & Country Homes, Advisory Services (Valuations, Debt Advisory, Landlord & Tenant, Rating) and Property Management. With offices on Pembroke St. Dublin, and Horgan’s Quay, Cork, and a staff of over 70, we provide advice to a wide array of corporate and private clients, funds & institutions, Irish and international investors, and operating companies, including ; AIB, BoI, Aviva, LinkedIn, BCP, Starwood Capital, SSGA, IPUT, Goldman Sachs, Corum, M7 Real Estate, Iroko Zen, Davy, Deloitte, Fedex, Ryanair, PTSB, Wells Fargo, Capitalflow, and well known brands such as River Island, TK Maxx, Peter Mark, Caffe Nero and many more

We are seeking an experienced receptionist to join our team on a part-time basis. The ideal candidate will be professional, organized, and have excellent communication skills. As the first point of contact for our team and clients, you will play a crucial role in representing our company.

Key Responsibilities:

• Greet and welcome clients and visitors with a friendly and professional demeanor, ensuring a positive first impression of the company.
• Answer and direct phone calls promptly and efficiently, taking detailed messages when necessary.
• Manage the reception area, ensuring it is tidy, presentable, and well-stocked with necessary supplies.
• Schedule and confirm appointments for clients and staff, using digital calendar systems to avoid conflicts.
• Handle incoming and outgoing mail and deliveries, including sorting, distributing, and preparing outgoing mail when required.
• Assist with administrative tasks such as filing, data entry, and maintaining accurate and up-to-date records.
• Provide general information about the company and its services to clients, addressing basic inquiries and directing more complex questions to appropriate staff members.
• Coordinate with other departments to ensure smooth operations and effective communication throughout the organization.
• Maintain office security by following safety procedures and controlling access to the building.
• Manage office equipment, including copiers and printers, ensuring they are in working order and scheduling maintenance when needed.
• Assist in preparing meeting rooms for appointments, including setting up audiovisual equipment and arranging refreshments.
• Support the team by assisting with light clerical duties such as document preparation, photocopying, and scanning.
• Maintain a clean and organized reception area, including managing magazines, brochures, and other informational materials.
• Participate in company events and initiatives as needed, supporting the overall team culture and goals.

Requirements:

• Proven experience as a receptionist or in a similar customer-facing role
• Excellent verbal and written communication skills in English
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software quickly
• Strong organizational and multitasking abilities with keen attention to detail
• Ability to work independently and as part of a team in a fast-paced environment
• Exceptional interpersonal skills with a friendly and professional demeanour
• Experience with scheduling software and digital calendar management
• Basic understanding of office equipment operation and troubleshooting
• Ability to maintain confidentiality and handle sensitive information with discretion
• Flexibility to work 2 days per week (Thursday and Friday), with the possibility of additional hours as needed
• Strong problem-solving skills and ability to make decisions independently when appropriate
• Excellent time management skills and ability to prioritize tasks effectively
• Knowledge of basic office procedures and etiquette.

What we offer:

• Competitive Salary
• Results-related bonus
• Employee Assistance Programme (EAP)
• Pension
• Generous Holiday Allocation