Contracts & Administration Executive

Colliers is enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. 

This varied role will put your strong organisational and customer service skills to full use. The Contracts & Administration Executive supports contract administration and general administrative functions across the Residential portfolio, from project launch through to completion. The role also provides broader office and reception support, contributing to the smooth day‑to‑day operations of the team.

Key Responsibilities:

• Preparing, issuing, processing and tracking residential contracts while managing shared contract inboxes.
• Maintaining accurate purchaser, project, compliance and documentation records.
• Assisting with deposits, contract milestones and liaison with solicitors on contract status.
• Supporting finance administration, including credit card reconciliations, invoicing and partner agent/insurance documentation.
• Providing general office, reception, travel‑booking and team coordination support.
• Assisting Operations Manager, Directors and broader team with ad hoc administrative and training tasks.

• 1–2 years’ experience in property, finance, contracts or administration
• Strong organisational skills with a high level of attention to detail and a detail‑orientated approach
• Confident written and verbal communication skills
• Ability to manage competing priorities in a fast‑paced environment
• Proactive, flexible and team‑orientated approach

For over 20 years, Colliers Residential Victoria has been a leading force within the residential property industry, offering clients access to global networks and an unrivalled level of experience and knowledge. With expertise spanning Build-to-sell (Project Marketing), Build-to-rent, Development Sites, Research and Strategic Advisory, the business has been involved in Melbourne’s largest, most defining projects.

Colliers Residential Victoria has represented hundreds of developer clients, sold more than $20billion worth of apartments, helped pioneer the Build-to-rent sector with the establishment of PRD Melbourne Apartments and maintained the number 1 position in the Development Sites market with more than 30% market share.

Apply now, or for further information not covered in the job advertisement, please contact Recruitment Manager, Geraldine Libatique-Sullivan, on 03 9612 8801 for a confidential discussion.