Bid Administrator

Colliers International Group Inc. (Nasdaq:CIGI) (TSX:CIG) is a global leader in commercial real estate services, employing more than 17,000 professionals operating across 68 countries with annual revenues of
$3.3 billion. With an enterprising culture and significant insider ownership, Colliers professionals provide a full range of services to real estate occupiers, owners and investors worldwide.

This role is within the UK Bid Team based in our London HQ, supporting the team who manage high value cross-border bids and bids of strategic importance and supporting on Client Engagement administration. The main responsibility is to support the coordination of competitive tenders and facilitate inputs from multiple business lines. The successful candidate will provide full administrative and research support to the Bid Team to ensure high quality, competitive and consistent delivery is achieved by Colliers when tendering for business.    

• Provide administrative bid support to the Bid Team and Client Engagement. 

• Diary Management: Maintaining diaries and work in progress spreadsheets; coordinating meetings (minutes of meetings)/presentations/rehearsals  

• Coordinate Competitive Tenders through all bid stages, facilitating inputs from multiple business lines (training/direction can be provided) 

• Daily administration of dedicated mailboxes, websites and monitoring of bid opportunity alerts (OJEU, opportunities via frameworks and direct department bid requests) (training provided) 

• Completing PQQs, supplier and portal registrations (training will be provided) 

• Contributing to and maintaining the Bid Library & internal intranet pages 

• Proof reading and quality assurance of bids prior to submission 

• Management of online portal submissions 

• Undertaking projects to develop tools, templates and commercial best practice  

• Research analysis/input   

• Formulating effective relationships with clients/stakeholders   

• Strong attention to detail is essential 

• Ability to multitask and show initiative 

• Good time management skills: ability to prioritise and work to tight deadlines 

• Excellent knowledge of MS Office is essential (Word; Excel; PowerPoint).  

• Good project management 

• Excellent English and numerical skills  

• Strong organisational and communication skills - the ability to deal effectively and appropriately with staff at all levels within the company  

• Experience coordinating multiple teams/bids, preferably in a property environment 

At Colliers, we offer an opportunity to be part of a professional team dedicated to creating memorable experiences for our clients. If you are passionate about delivering exceptional service and thrive in a dynamic environment, we invite you to apply.