To work with the Lead Administrator with the overflow of admin duties to be completed within the timescales requested.
To produce documents in the style and layout requested by the originator.
To prepare all documents for binding and collating.
To carry out any other reasonable management requests (photocopying/scanning and general office duties).
Salesforce
- Finding existing contacts
- Adding new contacts
- Adding new jobs
- Amending job allocations
- Uploading Terms of Engagements / Heads of Terms
- Processing Conflict of Interest Checks
- Adding new companies
- Drafting and raising invoices
- Tracking Fee Forecast report.
- Deal Data for CoStar
- Client Satisfaction
- Syncing properties to Colliers.com or Rightmove
Expenses – Selenity
- Upload and submit teams’ expenses.
- Upload and submit company card expenses.
- In Lead Admin’s absence, approve or reject expenses.
- Track expense spend on our Monthly schedule.
Compleat – Approve/reject invoices.
- Organising meetings
- Inputting teams’ travel/accommodation arrangements
- Syncing weekly client meetings to Salesforce
- To work in a flexible way and as part of a team
- To be aware of and comply with company and statutory requirements regarding health and safety, fire and hygiene
Company Description
Colliers is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers, and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.
The UK business is headquartered in London, with over 1200 specialists throughout 16 offices across the UK and Ireland.
Qualifications
- Must be able to communicate at all levels.
- Good organisational and time management skills.
- Must possess an eye for detail.
- Able to work under pressure and to tight deadlines.
- Must be a team player who is able to carry out instructions.
- Must be proactive and possess a flexible attitude to the workload.
- Intermediate knowledge of Microsoft Office products.
- Accurate typist and has minimum 40 wpm.
Additional Information
At Colliers we actively promote a culture of inclusivity, collaboration, and mutual respect. Join us and be part of a team where diversity is embraced, and every voice is heard.
