Team Administrator

Colliers (NASDAQ, TSX: CIGI) is a leading global diversified professional services company, specializing in commercial real estate services, engineering consultancy and investment management. With operations in 70 countries, our 22,000 enterprising professionals provide exceptional service and expert advice to clients. For nearly 30 years, our experienced leadership – with substantial inside ownership – has consistently delivered approximately 20% compound annual investment returns for shareholders. With annual revenues exceeding $4.5 billion and $99 billion of assets under management, Colliers maximizes the potential of property, infrastructure and real assets to accelerate the success of our clients, investors and people. Learn more at corporate.colliers.com, X @Colliers or LinkedIn.

We are seeking an experienced Personal Assistant/ Team Administrator, who is looking to take that next step in their career. This role will see the successful candidate providing proactive, efficient, and effective PA support to the head of division plus assistance to the wider National Offices team of circa 20 people.

• Comprehensive support to the Head of National Offices, including but not limited to, co-ordinating and updating diaries, organising travel and hotels.
• Support to the Head of National Offices in creating and producing bespoke reports, pitches and strategy led research papers, under time constraints.
• Administrative support to the rest of the team.
• Arranging meetings and booking appropriate meeting rooms, including preparing agendas, taking, and typing up minutes/action points.
• Preparing fee invoices as required.
• Management of fee forecasts working in conjunction with the wider team.
• Provide assistance alongside other Admins in the Manchester office, to support the daily running of the Office of which National Offices plays and integral part.
• Preparing all documents in accordance with Company templates.
• Fielding telephone calls and ensuring that messages are passed on as appropriate.
• Organising travel arrangements and booking travel tickets for UK wide travel. 
• Processing expenses claims for Head of National Offices.
• Any other task that may reasonably be requested.

• Excellent written and oral communication skills.
• Excellent time management and organisational skills.
• Ability to work under pressure and to tight deadlines.
• Able to maintain high levels of accuracy and attention to detail.  
• Must be proactive, able to use own initiative and possess a flexible attitude to the workload.
• Must be able to pick up new systems.
• Must be a team player who is able to follow instructions.
• Prior experience in a similar role either Team Administration or Personal Assistant.
• Knowledge of MS Outlook, Word, Excel and PowerPoint (knowledge of v look ups, basic equations, and formulas for excel are essential).
• Experience of using PowerBI preferred but not essential.
• Knowledge of Salesforce an advantage but not essential as training will be given.

At Colliers, we are committed to providing an inclusive and accessible recruitment process. In line with the Equality Act 2010, we will accommodate any suitable candidate requiring assistance to attend or conduct an interview. If you need any adjustments or support, please let us know when either scheduling your interview or in your application cover letter. We are dedicated to ensuring that everyone has an equal opportunity to succeed and are here to support you throughout the process.