Senior Team Administrator

At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. 

As the Team Administrator for our VIC Agribusiness division, you will be supporting the wider team of high performing sales executives. The focus of this role is to provide administrative support to these executives in order to produce accurate, timely and high-quality submissions and marketing documentation for clients.

Key requirements for this position include, but are not limited to:

• Updating the CRM database, including listing information and uploading to website as required or requested by operators to ensure that the client and property information is accurate.
• Preparation and formatting of high-level documents.
• Preparation, coordination, and execution of marketing campaigns, while dealing with external providers
• Booking flights, hire car & Accommodation for all team members;
• Tracking of all recoverable expenses from Colliers Finance monthly;
• Ansarada data room upload and administration;
• Processing & tracking invoicing.
• Coordinating client meetings and functions, including liaising with catering and room / venue booking.

To be successful in this challenging role, you will require:

• Exceptional organisation skills with timeline management, ability to deal simultaneously with several matters and work to deadlines;
• Ability to manage internal relationships to gain the best outcome for the Agribusiness team;
• Intermediate knowledge of Microsoft suite including but not limited to Word, Excel, PowerPoint & Copilot AI;
• Skill and experience in preparing and proof-reading documents, including spelling and grammar; and
• InDesign & Smartsheet software experience is an advantage

Apply now by clicking the button below, or for further information please contact Geraldine Libatique on (03) 9612 8801 for a confidential discussion.

Please be advised that applications will only be accepted directly rather than via recruitment agencies.