Real Estate Operations Assistant

Colliers is a leading global real estate services and investment management company. Operating in 62 countries, with 17,000 professionals, we deliver expert advice to maximize the potential of property for occupiers, owners, and investors. In Czech Republic, we’ve been present for over 30 years, we have ca 75 employees, with office in Prague.

We’re proud to be recognized as the Top 5 Enterprise Workplaces in Europe via the Inspiring Workplaces Awards. We are also named one of the most Inspiring Workplaces in Europe in 2024.   Colliers globally has won “World’s Best Real Estate Advisor” by Euromoney, and “Best Global Agency” and other global/EMEA awards.

The Real Estate Operations Assistant provides comprehensive administrative, financial, and operational support to the Property Management team in the management of commercial real estate assets. This role is critical in ensuring the efficient day-to-day operation of properties by coordinating tenant services, supporting financial reporting, maintaining compliance documentation, and serving as a liaison between tenants, vendors, and internal stakeholders. The position requires strong organizational skills, attention to detail, and a solid understanding of commercial real estate operations.

Core Responsibilities

• Provide daily administrative and operational support to the Property Manager.
• Communicate with tenants and follow up on service requests.
• Coordinate move-ins/move-outs and access arrangements.
• Review and process invoices, track financial items, and support regular reporting.
• Extract key data from provided contractual and financial documents.
• Coordinate external vendors and maintain contract and compliance documentation.
• Keep property records organized and ensure procedures follow company standards.
• Update basic building documentation plans, prepare simple recurring contracts such as parking, warehouse rental agreement, prepare contract attachments.
• Disk and database management.

Skills & Competencies

• Strong organizational and time-management skills with the ability to manage multiple priorities.
• 1–3 years of experience in administration, property management.
• Excellent written and verbal communication skills (Czech language).
• Basic understanding of contracts and the ability to work with contractual documentation.
• High attention to detail and accuracy, particularly in financial and contractual documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with property management software (e.g., Yardi, MRI) is beneficial but not necessary.
• Professional demeanour with strong customer service and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.

We Offer:

• Opportunities to grow within an internationally recognized organization.
• A collaborative, professional, and forward-thinking work environment.
• 25 days of holidays per annum.
• 4 sick days per annum.
• Meal allowance of 100 CZK per day, in accordance with the company’s internal rules and regulations.
• Fully paid Multisport card.
• Psychological support for our employees.
• Notebook/cell phone.