Portfolio Analyst | Lease Administration

Colliers is a leading diversified professional services and investment management company. With operations in 70 countries, our 24,000 enterprising people work collaboratively to provide expert advice to maximize the potential of property and real assets to accelerate the success of our clients, our investors, and our people.

We are at the forefront of the real estate industry, leading the way and backed by an exceptional record of success. We are building for our future – and yours.

We strive to build our business at a competitive pace by augmenting internal growth with smart strategic acquisitions that increase market share, expand service offerings, and extend our geographic reach for the benefit of our clients and shareholders.

For more than 27 years, Colliers has created value for shareholders that has resulted in superior returns and industry growth. Our people also own significant equity in our business, which brings pride of ownership to everything we do. We are passionate, take personal responsibility and always do what's right for our clients, people, and communities.

Position

This is a full-time position within our Lease Administration team. Lease Administrators within the Occupier Services team have responsibility for the management of client real estate information and for assisting their corporate clients directly in the management of their real estate, through web-based software solutions.

They are responsible for maintaining client relationships and supporting the transactional teams through the provision of information.
 

Main responsibilities (under limited supervision):

• Collecting and checking correctness of lease documents;
• Analysing real estate documents and ensuring complete and accurate lease abstraction to Client’s system/ templates;
• Monitoring, tracking and reporting on critical dates and other pertinent lease information such as rent free periods, security deposits, prepaid rent etc.;
• Auditing abstracts prepared by other team members or 3rd parties;
• Administration and maintenance of alerts for portfolios;
• Establish calls and ongoing internal communications cadence with global lease admin account team members and Clients as needed;
• Reconciling invoices related to rent, operating expense, and CPIs; identify any potential savings or discrepancies;
• Create and maintain process manuals for any new clients and/or reports - review, maintain and update existing manuals;
• Producing standard real estate reports, ad hoc reports, and generating research for clients as requested;
• Proactively flag any risks as foreseen. Monitor risks closely and support the relevant teams and Clients in resolving;
• Supporting Client’s in ongoing requests related to their portfolio;
• Draw down and create regular system reports and supporting billing process;
• Assist in improving process efficiency with proactive operational feedback;
• Providing administrative support to other personnel within the department as required;
• Providing additional department-related functions as requested.
   

Qualifications and experience:

• Fluency in English and Polish is a must;
• Intermediate knowledge of French or German is a must;
• Previous experience in real estate company;
• Analytical skills and attention to detail;
• Good planning and organizational skills;
• Previous experience analysing and abstracting lease documents a strong advantage.
   

What we offer:

• Full-time position within our Lease Administration team;
• Hybrid model of work;
• International environment, working in English;
• Private healthcare with rehabilitation, 6 additional days off yearly for parents, cafeteria programme and other benefits;
• Internal training program;
• Job in a company that cares about the sustainable development of the organization;
• Working in a company with the titles: Best Employer 2017 and 2019 awarded by Kincentric (formerly AON) and Investor in Human Capital 2019, 2021, 2022, 2023, 2024 and 2025.

Warsaw office | Colliers