Marketing & Administration Assistant

Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.

We’re seeking an organised and proactive administrative professional who thrives on systems, processes, and problem-solving. This is a varied role offering the opportunity to manage critical administrative tasks and marketing platforms that amplify the Colliers brand in the market. Reporting to the National Director of Marketing & Communications, with a dotted line to other team leaders, you will provide essential support across marketing operations, internal communications, and platform management. You’ll be part of a highly collaborative, innovative team committed to excellence.

Key responsibilities

• Financial Management: Support invoicing and revenue-related processes for marketing initiatives.
• CRM & Data Management: Help maintain marketing lists and research platforms to ensure data accuracy.
• Platform Support: Troubleshoot email and marketing platforms (training provided).
• Website & Brand: Assist with website maintenance and conduct brand compliance audits.
• Content Creation: Produce templated marketing and communication materials.
• Social Media management: Help manage the calendar of social media posts.
• Event & Meeting Coordination: Organise monthly marketing and corporate meetings.
• Internal Communications: Manage tools such as e-signatures, TV screens, and the Colliers HUB content updates.
• General Operations: Coordinate finance, contracts, and supplier processes.

• 2 years’ experience in a similar administrative or marketing support role.
• Exceptional organisational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and problem-solving capability.
• Experience in financial processes (e.g., invoicing).
• Proficiency in Microsoft Word, Excel, and PowerPoint (intermediate level).
• Flexible, team-oriented approach and willingness to assist.

Desirable Skills:

• Experience with eComms platforms (HubSpot, Salesforce, Mailchimp).
• Canva proficiency.
• CRM knowledge (preferred but not essential).
• Advanced PowerPoint, Word, and Excel skills.

Why join us?

• The chance to join Colliers’ award-winning national marketing team!
• Flexibility to do your best work.
• Learning & development opportunities.
• Access to a range of market leading benefits including loyalty leave, volunteering leave, salary sacrificing, product and membership discounts.
• A highly collaborative and support team environment.
• An environment that thrives on innovation and new ideas.

We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.

Please be advised that applications will only be accepted directly rather than via recruitment agencies.

Apply now or for further information contact Vivienne Baez on +61 2 9347 0840.

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