Colliers International is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers, and investors on a local, national, and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.
The UK business is headquartered in London, with over 1200 specialists throughout 16 offices across the UK and Ireland.
Job Description
Based in our Uxbridge office, you will be responsible for delivering support to the Head of Office and offer an Estate support role for property portfolio for a large investment fund. You will be tasked with providing and efficient and effective administration service to the department, to include the collecting data and preparing weekly/monthly/quarterly reports.
Main responsibilities
Administration Support
The large part of the role is co-ordination of monthly and quarterly client meeting reports, reports include budgets and reconciliations, alterations and alienations, inspections, vacant units etc.
Ensuring that property files are up-to-date
Drafting lease form for our accounts team
Regular liaison with tenants and clients
Assisting with licence to alter and assignments and other property matters
Preparing expenses claims for the Head of Department
To deal with telephone queries from internal/external clients
Maintain a digital filing system
Prepare and rise invoices as requested.
Liaise with accounts team over forecasting and other financial requirement.
Daily Management
To arrange meeting and update diaries
To ensure that all meeting rooms are booked for meetings and events
To carry out any other reasonable management requests (ie. ordering stationary, filing, and general office duties)
To be aware of an comply with company and statutory requirements regarding health and safety, fire and hygiene.
Qualifications
Excellent communication skills
Good organisational and time management skills
Must possess an eye for detail
Must be a team player who is able to carry out instructions
Able to work under pressure and to tight deadlines
Must be able to forward plan and work on own initiative
Must be proactive and possess a flexible attitude to the workload
Intermediate knowledge of Microsoft Office products
"Having champions throughout my career has been a differentiator for me – it’s aided my development, giving me opportunities, profile and enabling me to bring my voice to the table."
Colliers is a leading diversified professional services and investment management company. Our global business has over 19,000 professionals across 66 countries who are empowered to maximise the potential of property.
What sets us apart is not what we do, but how we do it. We attract and develop industry leaders, empowering them to think and act differently to drive exceptional results. Find your next role with us and accelerate your career success.
