Estate Administrator

Colliers International is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers, and investors on a local, national, and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

The UK business is headquartered in London, with over 1200 specialists throughout 16 offices across the UK and Ireland.

Based in our Uxbridge office, you will be responsible for delivering support to the Head of Office and offer an Estate support role for property portfolio for a large investment fund. You will be tasked with providing and efficient and effective administration service to the department, to include the collecting data and preparing weekly/monthly/quarterly reports.

Main responsibilities

Administration Support

• The large part of the role is co-ordination of monthly and quarterly client meeting reports, reports include budgets and reconciliations, alterations and alienations, inspections, vacant units etc.
• Ensuring that property files are up-to-date
• Drafting lease form for our accounts team
• Regular liaison with tenants and clients
• Assisting with licence to alter and assignments and other property matters
• Preparing expenses claims for the Head of Department
• To deal with telephone queries from internal/external clients
• Maintain a digital filing system
• Prepare and rise invoices as requested.
• Liaise with accounts team over forecasting and other financial requirement.

Daily Management

• To arrange meeting and update diaries
• To ensure that all meeting rooms are booked for meetings and events

• To carry out any other reasonable management requests (ie. ordering stationary, filing, and general office duties)
• To be aware of an comply with company and statutory requirements regarding health and safety, fire and hygiene.

• Excellent communication skills
• Good organisational and time management skills
• Must possess an eye for detail
• Must be a team player who is able to carry out instructions
• Able to work under pressure and to tight deadlines
• Must be able to forward plan and work on own initiative
• Must be proactive and possess a flexible attitude to the workload
• Intermediate knowledge of Microsoft Office products
• Good academic background