Team Assistant

Colliers is a leading global real estate services and investment management company. Operating in 62 countries, with 17,000 professionals, we deliver expert advice to maximize the potential of property for occupiers, owners, and investors. In Czech Republic, we’ve been present for over 30 years, we have ca 75 employees, with office in Prague.

We’re proud to be recognized as the Top 5 Enterprise Workplaces in Europe via the Inspiring Workplaces Awards. We are also named one of the most Inspiring Workplaces in Europe in 2024.   Colliers globally has won “World’s Best Real Estate Advisor” by Euromoney, and “Best Global Agency” and other global/EMEA awards.

We are seeking a highly organized, proactive, and detail‑oriented professional to join us as a Team Assistant, with a primary focus on supporting the Industrial & Logistics Leasing team.

This role is dedicated to hands‑on support of the Industrial & Logistics Leasing business, with a further focused on People & Culture and office coordination. This is an excellent opportunity for someone who enjoys being close to the business while also contributing to a positive and well‑run office environment

Core Responsibilities

• Provide dedicated administrative and organizational support to the the team.
• Support leasing agents throughout the full deal lifecycle, from initial instruction through to completion.
• Prepare leasing proposals, Heads of Terms, presentations, and transaction documentation.
• Track deals, key milestones, deadlines, and next steps.
• Maintain accurate leasing pipelines and internal deal‑tracking systems.
• Prepare and update marketing materials for industrial and logistics properties.
• Manage property listings across internal databases and external platforms.
• Ensure accuracy, consistency, and high quality of all property and marketing information.
• Support marketing initiatives and campaigns for available assets.
• Maintain and update CRM systems (e.g. Salesforce) and property databases.
• Prepare leasing reports, pipeline updates, and activity summaries.
• Ensure high standards of data accuracy, structure, and organization.
• Conduct basic market research when required.
• Assist with invoicing, commission tracking, and expense processing related to leasing activities.
• Support calendar management, travel arrangements, and document preparation.
• Maintain well‑organized digital filing systems and documentation.
• Act as the first point of contact for visitors and incoming communication in the office.
• Help ensure a professional, welcoming, and well‑organized office environment.
• Coordinate meeting room bookings and prepare room setups.
• Manage incoming and outgoing mail, deliveries, and courier services.
• Provide administrative support to People & Culture activities and initiatives.
• Support internal events, team meetings, and employee‑related activities.

Skills & Competencies

• Strong multitasking and prioritization skills, with the ability to balance front-of-house and team responsibilities.
• Previous experience at least 2 years in the similar role.
• Fluent in Czech(or Slovak)  and English language
• Excellent communication and interpersonal skills with a professional, client-facing approach.
• High attention to detail and strong organizational abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with CRM systems (e.g., Salesforce) is an advantage
• Proactive, flexible, and able to work independently as well as part of a team

We Offer:

• Opportunities to grow within an internationally recognized organization.
• A collaborative, professional, and forward-thinking work environment.
• 25 days of holidays per annum.
• 4 sick days per annum.
• Meal allowance of 100 CZK per day, in accordance with the company’s internal rules and regulations.
• Fully paid Multisport card.
• Psychological support for our employees.
• Notebook/cell phone.