Team Administrator

At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. 

We are seeking to recruit a proactive and highly organised  Team Administrator who is ready to take on the challenge of supporting and partnering with several senior and director level operators. 

With an exceptional level of attention to detail, ability to multitask and meet deadlines, this role offers you the opportunity to utilise your strong administration skill set. There is the potential for growth whilst learning from some of the best in the Property Service Industry.

Key responsibilities will include:

• Preparation of client correspondence, submission documentation and presentations to a high quality
• Managing online listings on both Colliers website and third-party websites
• Assist in the production of marketing materials
• Preparation of expense claims and credit card statements
• Billing and invoicing of clients, including commission invoices, marketing and advertising expenses for subject properties ensuring all documentation is compliant for auditing requirements
• Coordinating travel and accommodation bookings where necessary
• Diary management along with monitoring email messages and prioritising/actioning accordingly
• CRM database management and creation of reports for data tracking

• Be meticulous in your work with strong attention to detail
• Intermediate to Advanced MS Office skills including Word, Excel & PowerPoint
• Ability to multi-task and manage competing priorities
• Proactive nature with demonstrated initiative and creativity
• Previous experience within real estate or professional services environment desirable
• Knowledge of Adobe InDesign would be highly regarded, though not essential
• Your bright and energetic personality together with your strong administrative skills will ensure success in this highly rewarding role. In return, we offer an opportunity to join a dynamic, friendly team of professionals and be rewarded with a competitive salary and benefits package which includes an active social club and numerous staff discounts and rewards.

In return, we offer an opportunity to join a friendly and collaborative team and you'll also enjoy being part of the fastest growing real estate services company in the world. Colliers is a leader in global real estate services and a great local success story. Ours is a culture of service excellence and collaboration that provides our people with the ideal platform to engage their clients, develop their skills and accelerate their careers. For you this means a world of opportunity and the power to succeed.

Please apply with your CV or call Geraldine Libatique-Sullivan on 03 9612 8801 for more information.

Please be advised that applications will only be accepted directly rather than via recruitment agencies.