Senior Lease Auditor | EMEA

Colliers International is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), lease administration, real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types

The Senior Lease Auditor is of the Lease Administration/Audit team and will have expert level skills in all areas of managing and performing lease audits related to OPEX, CAM, RET, Insurance and Utilities.  

Your responsibilities:

• Pre-audit reviews of all annual expense reconciliations to ensure accuracy and compliance with the lease terms (charges such as CAM, operating expenses, real estate taxes, insurance, utilities, maintenance/repair, capital expenditures, etc.) 
• Communication with landlord representatives to request appropriate backup documentation to support the annual statements and to continue dialogue during any potential dispute of charges.
• Reviewing information provided by Landlords: General Ledgers, Real Estate Tax bills, Insurance premiums/declaration pages, utility invoices, amortization schedules, monthly estimates/impounds, etc.  
• Staying up to date with industry trends and market-specific practices to effectively audit and manage a variety of lease and property types.
• Performing detailed analysis of expenses charged using standardized checklists and year over year variance worksheets.  
• Working closely with Lease Analysts.
• Preparing final analysis and clearly articulating the Summary of Findings for each audit performed. Prepare savings/recovery invoices to be provided to accounting for billing clients as appropriate per contracts. 
• Maintaining audit files/records and detail tracking of audits in process, status, dates and details regarding landlord communications, outstanding matters, closed audits, and any realized savings.  
• Overseeing maintenance of account process, processes and playbooks working closely with Operations Director.
• Providing quality control reviews of Lease Auditor’s work and willing to assist with any disputes that were not addressed. 
• Researching Tax websites for GIS/parcel maps and communicating with taxing authorities for more in-depth information for review.
   

What we expect:

• Strong knowledge of commercial lease language and ability to interpret provisions related to landlord’s rights to pass through certain expenses to tenants (eg.  Proportionate Share’s, Management and Administrative fees, Base Years, Gross up provisions, CAP’s, amortization of capital expenditures, GLA, GLOA, Co-Tenancy, among other lease provisions. 
• Strong knowledge and understanding regarding the idiosyncrasy of different lease types such as commercial, retail, medical, industrial. Basic understanding of Stark Laws as it relates to medical clients. 
• Ability to interface with all Landlord representatives on complex audit/lease issues (Landlord, Owner, Manager, Accountant, Legal, Risk, etc.) 
• Ability to work with others in all in-depth aspects of performing lease audits for all lease types (NNN, Base Year, etc.) 
• Ability to process a high number of pre-audits annually. 
• Ability to learn how reconcile client accounts for payments made related to OPEX, CAM, Tax. 
• Ability to understand the dynamics of working as a 3rd party auditor with a company that also provides other service lines and keeping the integrity of the tenant-landlord relationship, even in a dispute situation. 
   

Qualifications and experience:

• At least 5 years of relevant experience in the commercial real estate lease administration industry and/or paralegal, accounting or property management fields having worked in either (or both) the Landlord or Tenant sector. 
• Extensive knowledge of US audit practices.
• Working experience with commercial real estate database applications (ProLease, Harbor Flex, CoStar) and accounting software (MRI, Yardi or other lease management database systems).
• Strong analytical and technology/database skills.
• Associate or bachelor’s degree in business, accounting, real estate, or similar field preferred. 
• Strong attention to detail and the ability to stay organized in a fast-paced environment.
• Excellent communication and relationship-building skills.
• Ability to manage multiple priorities while maintaining accuracy and quality.
• Solid working knowledge of Microsoft Excel, Outlook and other MS Office tools.
• A proactive mindset and a passion for finding solutions and improving processes.
• Commitment to delivering exceptional service and creating value for clients.
• Ownership, accountability and a collaborative approach to teamwork.
• Comfort working both independently and as part of a team.
• Curiosity and willingness to learn new systems, processes and technologies.
• Resilience, determination and a drive to succeed.
   

What we offer

• Full time position within our Lease Administration Team.
• Hybrid work model (Warsaw office).
• International environment, working in English.
• Private healthcare with rehabilitation, 6 additional days of  leave yearly for parents, cafeteria programme and other benefits.
• Internal training program.
• Job in a company that cares about the sustainable development of the organization
• Working in a company with the titles: Best Employer 2017 and 2019 awarded by Kincentric (formerly AON) and Investor in Human Capital 2019, 2021-2025.

Check our Warsaw Newffice | Colliers