Company Description
Colliers is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers, and investors on a local, national, and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.
The UK business is headquartered in London, with over 1200 specialists throughout 16 offices across the UK and Ireland.
Job Description
Support the Account Director and existing SAP administration team through maintaining the SAP REFX system. Raise POs on behalf of the team to ensure timely payment of suppliers. Support the delivery of reports on behalf of accounting and strategic teams through the provision of accurate lease as well as invoice data. Ensure data accuracy for audit.
Based on site with a leading financial services client at their London HQ, the role includes responsibility for the SAP REFX system. The role also includes responsibility for managing all their lease data, including critical dates reporting (monthly), uploading new lease abstractions and producing regular reports for the client.
Lease & Data administration:
- Upload and validation of newly abstracted leases and related documents to SAP REFX.
- Liaise with Lease Administration who will provide a validation service on all lease abstracts.
- Manage approval of lease abstracts (by Account Director and client where appropriate).
- Produce monthly critical dates reports and exception reports (including management of the resolution of exceptions identified), reporting to the Account Director and the client.
- Ensure all new critical dates identified are entered onto the weekly Transaction Tracker report as new projects, or archived with appropriate reasons.
- Act as the client's main point of contact for lease data related queries.
- Quarterly financial reporting on lease commitment and income downloads.
- Support with weekly project tracker and other account administration where required.
- Manage monthly and quarterly rental and service charge postings for EMEA.
Qualifications
- Prior experience in a similar role, ideally with knowledge of Lease Administration
- Experience of working with SAP REFX
- Prior experience of working within a team environment
- Highly organised and detail orientated
- Prior experience, of producing reports for client review as well as ability to spot and highlight errors or anomalys
