Project Administrator

Colliers (NASDAQ, TSX: CIGI) is a leading diversified professional services and investment management company. With operations in 64 countries, our 17,000 enterprising professionals work collaboratively to provide expert advice to clients.

Colliers Urban Planning and Colliers Engineering & Design partners with developers, governments and industry leaders to deliver integrated planning solutions that shape communities. From strategy and policy to approvals and delivery, our national team is committed to achieving outstanding client and community outcomes.

We are seeking a Project Administrator to join our Urban Planning team in Melbourne. This role will support our national operations and projects by connecting technical consulting, finance, and business operations to drive efficiency, consistency, and compliance across our project delivery teams.

Working closely with the National Operations Manager and Senior Executive, Operations, this position plays a key role in improving performance, ensuring accurate project management practices, and supporting broader operational initiatives across the Urban Planning business.

Specifically, you will:

• Support the rollout and adoption of new programs and processes across the Urban Planning service line.
• Assist with project coordination, ensuring accurate setup, compliance, time recording, and reporting within our systems.
• Provide day-to-day administrative support to project teams, helping streamline communication between technical teams, finance, and operations.
• Maintain high-quality system data, documentation, and reporting to support business insights and decision-making.
• Assist with onboarding, training, and continual improvement initiatives focused on operational and commercial excellence.
• Provide general office and event coordination support, ensuring smooth day-to-day operations.

• Relevant experience in operations or business administration within a professional services environment preferred.
• Strong attention to detail with excellent organisational and time management skills.
• Proficient in Microsoft Excel and data analysis tools; experience with project or PSA systems (e.g., Synergy) highly regarded but not essential.
• Ability to manage competing priorities in a fast-paced environment.
• Effective communicator who can build strong relationships across teams and regions.
• A proactive, collaborative mindset with a genuine interest in process improvement and operational excellence.

At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. 

With circa 9,000 experts in Asia Pacific, our enterprising culture and decentralised operating model allows us to act with speed in local markets, seizing opportunities to innovate and accelerate the success of our clients and our people.

Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.

We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.

Please apply with your CV or email jasmine.mims@colliers.com for more information. 

Please be advised that applications will only be accepted directly rather than via recruitment agencies.