Personal Assistant

Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.

We are seeking an administrative professional looking to accelerate their career and step into a Personal Assistant role, supporting Lachlan MacGillivray (Managing Director, Asia Pacific | Retail Capital Markets).

Based in our Sydney CBD office, the ideal candidate will hold strong administrative experience and be seeking a challenging support role within a fast-paced office environment.

In this valued role, some of your key responsibilities will include:

• Providing administrative and secretarial support, including diary and email management.
• Drafting communication, including announcements, meeting agendas and presentations on behalf of the Managing Director to external and internal clients.
• Campaign management, including responding to enquiries and preparing enquiry schedules to present to clients.
• Organising international travel and other related arrangements (flights, transfers hotel bookings, detailed itineraries).
• Preparing expense requests, processing credit card payments and other financial transactions.
• Assisting in maintenance of accurate records on team budgets and financial reports.
• Coordinating the preparation of client meetings and functions, including organising and setting up any required catering.

To meet the challenge of this busy role, you will bring the following skills and experience:

• Recent and relevant experience demonstrating skills in a similar role.
• Strong communication skills, both written and verbal.
• High degree of attention to detail.
• Intermediate to advanced Microsoft Office knowledge.
• Ability to build rapport with internal and external clients, and an overall great team player.

What’s in It for you?

• Supportive, inclusive, and collaborative team environment.
• Monthly office get-togethers to promote collaboration and culture.
• Access to a wide range of discounts to support your lifestyle and wellbeing.
• Industry leading leave –including additional paid leave, volunteering, and loyalty leave.
• Formal career development & recognition programs.
• Innovative technology & tools to drive your productivity.

We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.

Please be advised that applications will only be accepted directly rather than via recruitment agencies.

Apply now or for further information contact Vivienne Baez on +61 2 9347 0840.

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